Groundworks Software UK | BORIS
H&S Compliance and Crew Management for Civil Engineers
Groundworks and civil engineering contractors operate in some of the UK’s most demanding environments—active construction sites, beneath roads, in harsh weather, often with limited connectivity. Managing site safety, tracking plant requisitions, recording labour hours, and ensuring H&S compliance requires real-time visibility and audit-ready documentation.
Site safety isn’t optional; poor H&S management creates liability, fines, and injuries. A missing induction record or undocumented plant incident could cost tens of thousands in penalties. The challenge is capturing all this information in the field, often in poor conditions with unreliable signal.
BORIS is built for groundworks teams working on challenging sites. Three core modules deliver the safety, compliance, and operational control your business demands:
- Resource Planner & Crew Management: Register all labour. Track which workers have completed mandatory inductions, certifications (CSCS, manual handling), and DBS checks. Match trained, qualified people to the right roles.
- Health & Safety Module: Conduct mandatory site inductions on arrival. Complete daily H&S toolbox talks with digital signatures proving attendance. Log near-misses, incidents, and corrective actions. Generate H&S audit trails for HSE inspections.
- Timesheets & Mobile Clock-Out: Operatives clock in/out on site via mobile. Record hours, breaks, and tasks completed. GPS timestamps verify they were on-site—perfect for payroll, project costing, and insurance claims.
Key Features for Facilities Management Teams
| Feature | Included |
| Crew registration & CSCS matching | ✓ |
| Mandatory site induction forms | ✓ |
| Daily toolbox talks & sign-off | ✓ |
| H&S incident & near-miss logging | ✓ |
| Mobile timesheets with GPS | ✓ |
| Offline form completion | ✓ |
| Supervisor sign-off workflows | ✓ |
| Audit-ready H&S documentation | ✓ |
Groundworks Templates
BORIS includes templates purpose-built for civils work:
Site Health & Safety Induction
Daily vehicle walk-around checklist (lights, tyres, mirrors, fluids). Flag defects
Toolbox Talk Register
Daily H&S meeting form with topic, attendees, and sign-off. Creates quarterly H&S record for HSE.
Plant Requisition & Handover
Log plant items leaving site, operator name, registration, condition on departure, and return condition. Prevents loss and damage disputes.
Manual Handling Risk Assessment
Site-specific assessment for heavy lifting, excavation, and material handling tasks.
Incident & Accident Report
Capture incident details, injuries, witness statements, photos, and corrective actions. Linked to HSE reporting.
Site Clock Card
Record operative start time, finish time, and tasks completed.
Real-World Impact
A major groundworks contractor deploying BORIS across 8 active sites improved H&S compliance from 65% (missing inductions, incomplete toolbox talks) to 98% within 8 weeks. Supervisors now enforce mandatory inductions on day one—forms are completed on site, signed digitally, and stored forever.
The contractor reduced HSE near-miss incidents by 40% and won a major tender partly based on demonstrating strong H&S systems. BORIS templates for Plant Requisition, Manual Handling Risk Assessment, and Incident Reports are ready to use from day one.
Pricing & Next Steps
Start managing site safety with BORIS Freemium at no cost, or move to Lite from £29.99 per user per month for full Resource Planner, H&S, and timesheet capabilities. Most contractors standardise on Professional (from £59.99/user/month) for multi-site coordination and advanced reporting.
Facilities Management FAQs
Yes. Create a mandatory Site Induction form. New starters must complete it on arrival, with supervisor sign-off. BORIS flags them as ‘inducted’ and they appear available for task assignment only after completion. No induction = no work.
Create a Plant Requisition form logged by the plant operator. Capture plant ID, operator name, condition on departure, and expected return date. Log condition on return. Supervisors see a live register preventing loss and damage disputes.
Yes. BORIS stores every induction, toolbox talk, incident, and near-miss with timestamps and digital signatures. Generate compliance reports showing 100% induction coverage, toolbox talk attendance, and incident response. Perfect for HSE inspections.