Facilities Management Software UK | BORIS
Facilities management teams across the UK face mounting pressure to maintain buildings, comply with regulations, and reduce downtime—all whilst managing budgets tighter than ever. Whether you’re overseeing office complexes, leisure facilities, or multi-site operations, the challenge is the same: keeping everything running safely and legally without drowning in paperwork or spreadsheets.
Manual asset tracking, delayed preventive maintenance schedules, and scattered compliance records don’t just waste time—they create liability. A boiler certification missed, fire doors unchecked, or electrical systems overlooked could result in enforcement action, fines, or worse. Facilities managers often juggle 100+ critical assets across numerous locations, each with its own inspection timeline, regulatory requirement, and maintenance schedule. One slip-up costs money and reputation.
BORIS eliminates the chaos of manual facilities management with four dedicated modules designed specifically for your sector:
- Preventive Maintenance Planning (PPM): Schedule and track routine maintenance automatically. Assign tasks to technicians, set intervals (daily, weekly, monthly, quarterly), and ensure nothing slips through the cracks.
- Asset Management: Register every asset in your estate—boilers, fire alarms, air handling units, generators. Attach certification requirements, inspection dates, and maintenance history. Track status at a glance.
- Compliance Module: Build compliance calendars for your site. Automatically prompt teams when certifications expire, inspections are due, or reports need filing. Create audit trails for regulators.
- Mobile Documentation: Technicians complete inspections and certification forms on site via iOS or Android. Offline capability means they work in basements, plant rooms, or rural sites without signal.
Key Features for Facilities Management Teams
| Feature | Included |
| Unlimited asset registry | ✓ |
| Preventive maintenance scheduling | ✓ |
| Compliance calendar & expiry alerts | ✓ |
| Mobile forms (iOS/Android/Web) | ✓ |
| NFC/barcode tagging of assets | ✓ |
| Automated certification reminders | ✓ |
| Multi-site management dashboard | ✓ |
| Offline form completion | ✓ |
BORIS includes ready-built templates
for facilities management:
Clock Card : Track technician time on-site
Health & Safety Templates: Site inspections, risk assessments, near-miss reports
Equipment Certifications: Portable Appliance Testing (PAT), gas safety, electrical, legionella testing
Fire Safety Forms: Fire door surveys, emergency lighting checks, fire extinguisher logs
Statutory Inspection Registers: Boiler inspections, lift maintenance, pressure equipment
Get started immediately with audit-ready templates or customise them to match your estate.
Real-World Impact
With BORIS, facilities teams cut the time spent chasing records and scheduling maintenance by 60%. One London-based facilities management company managing 12 properties eliminated their manual spreadsheet tracking and reduced compliance audit time from 15 days to 3 days per quarter.
Technicians no longer spend time in the office copying data from paper forms—they work from the field and sync everything automatically. BORIS includes ready-built templates for PAT testing, gas safety, electrical, legionella testing, fire door surveys, and statutory inspection registers.
Pricing & Next Steps
Start managing your facilities with BORIS Freemium at no cost, or upgrade to Lite from just £29.99 per user per month for full PPM and asset management capabilities. Our Professional and Enterprise plans offer advanced multi-site coordination and custom integrations for larger estates.
Whether you’re a small facilities team or a corporate estate manager, BORIS scales with you.
Facilities Management FAQs
Yes. Set up a certification expiry date in Asset Management, and BORIS will automatically generate a maintenance task in your PPM schedule. Technicians receive it on their mobile, complete the inspection, and upload the new certificate. All linked automatically.
Absolutely. All forms, task lists, and asset information download to the mobile app. Technicians work offline—photos, signatures, and readings sync when they reconnect. Zero waiting time.
The Compliance module creates a master calendar across all your properties. Filter by site, asset type, or regulation. Generate audit reports in seconds showing every inspection, certificate, and outstanding task. Perfect for HSE inspections.