Housing Maintenance Software UK | BORIS
Housing associations, local authorities, and property managers oversee thousands of units, each requiring maintenance, inspections, and compliance. Fire doors must be certified, electrical systems tested, boilers serviced, and tenant safety maintained. Yet many housing organisations manage repairs, compliance, and asset data across disconnected systems—a situation that creates serious liability and wastes staff time.
Missed fire safety certifications, delayed repairs, and lost inspection records put tenants at risk and expose your organisation to enforcement action from fire authorities and environmental health teams. Coordination between maintenance teams, tenant communications, and compliance tracking must be seamless. The challenge is scale: managing hundreds or thousands of properties, each with dozens of critical assets, all with different maintenance schedules and certification requirements.
BORIS delivers the compliance-first asset management housing associations require. Three core modules keep your portfolio safe, maintained, and audit-ready:
- Preventive Maintenance Planning: Schedule and track routine maintenance automatically. Set intervals for boiler servicing, electrical testing, fire door inspection, and water testing (legionella). Track completion and generate proof of compliance.
- Compliance Management: Build compliance calendars for fire safety, electrical installations, gas safety, water safety, and equipment certification. Automated alerts flag when certifications expire.
- Asset Management: Register every critical asset in your portfolio—boilers, electrics, fire alarms, fire doors, water systems. Attach certification requirements and maintenance history. Track status across all properties from a single dashboard.
Key Features for Housing Providers
| Feature | Included |
| Preventive maintenance scheduling | ✓ |
| Compliance calendar & alerts | ✓ |
| Asset registry across portfolio | ✓ |
| Fire safety certification tracking | ✓ |
| Electrical test register | ✓ |
| Gas & boiler maintenance logs | ✓ |
| Mobile contractor work orders | ✓ |
| Audit-ready compliance reports | ✓ |
Housing Templates
BORIS includes templates designed for housing management:
Fire Door Inspection & Certification
Log every fire door in your portfolio. Record inspection date, condition, certification status, and next review date. Automated reminders ensure annual inspections stay current.
Electrical Installation Condition Report (EICR)
Track electrical testing for all properties. Capture inspection date, condition rating, remedial work, and re-test date. Essential for building safety compliance.
Gas Safety Record & Boiler Service
Log annual gas safety checks, boiler servicing, and remedial work. Capture engineer details, inspection date, and issues found. Mandatory for all rental properties.
Water Safety (Legionella) Testing
Track water testing, temperature checks, and remedial flushing. Maintain records for environmental health authorities.
Equipment Certification
PAT testing, fire extinguishers, emergency lighting, lifts. Centralised registry ensuring nothing expires unnoticed.
Tenant Communication & Work Orders
Notify tenants of upcoming works, schedule access, and capture completion.
Real-World Impact
A large housing association managing 2,500 properties reduced their compliance audit time from 8 weeks to 2 weeks by using BORIS. Fire door certifications, electrical records, and gas safety checks were previously scattered across 30+ spreadsheets. Now, one dashboard shows the compliance status of every property.
When an inspector arrives, the association can pull a 2-page compliance summary in minutes instead of days. BORIS templates include Fire Door Inspection, EICR, Gas Safety Records, Water Safety (Legionella), and PAT testing—all ready to use from day one.
Pricing & Next Steps
Start managing housing maintenance with BORIS Freemium at no cost, or move to Lite from £29.99 per user per month for full PPM and asset management. Housing associations typically standardise on Professional (from £59.99/user/month) for multi-site coordination and advanced compliance reporting.
Facilities Management FAQs
Yes. Set the fire door inspection date and BORIS will automatically prompt you at 90 days, 60 days, and 30 days before the next inspection is due. You can assign the work to a contractor directly from the alert.
Absolutely. Register each unit separately within a building record. Assign assets (boiler, electrics, fire doors) to specific units. The Compliance module tracks certifications across all units and floors, showing you exactly which properties need work.
Generate compliance reports showing every fire door inspection, electrical test, and certification date across your portfolio. BORIS creates audit trails with timestamps and inspector details. Perfect for regulatory inspections and housing standards compliance.